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When Selecting T&E Expense Software, Easy Adoption Is Key for Manufacturing

This blog post is part of a series on T&E best practices for manufacturing companies. You can check out a free eBook on the topic.

Some finance teams hesitate to switch from manual processes to automated expense management systems because they’re worried about seamless integration and adoption.

This is a valid fear — oftentimes, employees are attached to a process even if it’s not the best solution.

Thankfully, your manufacturing company can choose expense management software that facilitates easy employee adoption. The more user-friendly features that are baked into T&E expense software, the more likely your employees will be enthusiastic about using them.

Look for a product that has these intuitive features, with little need for employee training or reinforcement:

Automated approvals, rejections, and policies

When employees submit T&E expenses that are out of policy, this creates a time-consuming and costly challenge that frustrates both finance teams and employees alike.

A 2019 survey conducted by Certify found that nearly half of organisations reported less than a 75% compliance rate with their T&E policy. Look for a solution with automated rules that drive approvals or rejections to prevent employees from submitting an out-of-policy expense — and saving the finance team plenty of time.

High-quality implementation and support

Make sure to look for a company that offers first-in-class implementation and support, so that you have an account manager to turn to when questions arise. Companies that offer webinars and onboarding sessions will make for a seamless transition for your team (and the employees who make the switch).

A user-friendly mobile app

Remote team coordination and mobile-friendly expense software go hand-in-hand. Your team will appreciate switching from manual to automated when they can submit and receive reimbursement even faster through a convenient mobile app.

Expense submission that auto-populates data

The faster the process, the less likely employees will put off the task of submitting expense reports. Technology like Certify’s auto-populates data from receipts, meaning employees don’t even have to type in most of the information.

This makes T&E expense software adoption more seamless for them, and it saves the finance team time on manually inputted errors.

All of these travel-friendly features make it easier for employees in the manufacturing sector to adopt a new expense software solution, and for finance teams to enforce expense policies.

 

To find out more, attend a free demo

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